Job: Project Compliance Administrator

ABOUT THE ROLE:

As Project Compliance Administrator you will play a key role in ensuring Groundwork’s projects and contracts run smoothly, efficiently, and in full compliance with funder and organisational requirements.

You will lead the day-to-day management of management information (MI) and database systems, ensuring data is accurate, timely, and auditable.

Working closely with project delivery teams, you will provide guidance on compliance processes, support the production of required documentation, and help maintain robust administrative systems.

The role also involves developing templates and processes, generating reports, and identifying opportunities for service improvement. Through your attention to detail and proactive approach, you will help Groundwork deliver high-quality, compliant, and well-managed programmes that meet the needs of funders, partners, and communities.

THE IDEAL CANDIDATE:

This role will suit someone with a strong background in compliance, auditing, and administration, who takes pride in maintaining accurate records and ensuring that systems meet contractual and funder requirements. You’ll be highly organised, with excellent attention to detail and a commitment to maintaining robust, GDPR-compliant processes.

We’re looking for someone confident in managing management information (MI) and database systems, generating clear and accurate reports to support delivery teams and funders. You’ll have strong skills in Microsoft Word and Excel and be comfortable developing and maintaining systems that support the smooth running of projects and services.

You’ll be a proactive problem-solver with excellent literacy, numeracy, and organisational skills, able to prioritise workloads effectively while meeting deadlines. Strong communication and collaboration skills will help you work closely with colleagues across the organisation, ensuring data is accurate, compliant, and submitted on time to support successful project delivery.

ABOUT GROUNDWORK:

We’re passionate about creating a future where every neighbourhood is vibrant and green, every community is strong and able to shape its own destiny and no-one is held back by their background or circumstances. Find out more about our charities mission here.

ACCESSIBILITY & SAFEGUARDING AT GROUNDWORK:

As a Disability Confident employer, we offer a guaranteed interview to applicants with a disability who meet the essential criteria for the role. As a Gold Award Employer Recognition Scheme holder with the Armed Forces Covenant, we also offer a guaranteed interview to veterans who meet the essential criteria for the role.

At Groundwork we ensure that we provide a safe environment for adults, children and young people to take part in any activity or service that we organise. We are committed to creating a culture that promotes safeguarding and the welfare of all children, young people and adults at risk. Our safer recruitment practices support this by ensuring that there is a consistent and comprehensive process of obtaining, collating, analysing and evaluating information from and about candidates to ensure that all the people we appoint are suitable to work with our children, young people and adults.

Fixed term to March 2025 initially

36.40 hours per week

Based at Groundwork offices in Stockport or Ashton-under-Lyne and community bases within Greater Manchester as required

We aim to support a healthy work-life balance. As such we operate a flexi-time system and part-time and flexible working options are available. We are happy to discuss preferred working arrangements with candidates within the parameters of the role requirements.

Overview of the post

· To provide compliance and administration support for projects and contracts

· To lead the day to day management of the MI and database systems

· To establish and develop administration systems to support smooth running of projects and services to meet specific customer and funder requirements, maintaining a robust and auditable trail

Delivery

· Leading on compliance and administration for contracts, in line with compliance guidance from funders

· Maintain and input information onto MI and database systems

· Audit and ensure compliance with paperwork timescales, targets and accuracy

· Liaise with project delivery staff to provide advice and guidance and ensure timely submission of data

Business & Service Development

· To be the primary point of contact for the MI and database systems, including liaising with funder’s support functions as required; generating reports and supporting other users to maximise effective use of system

· Produce new templates and documents as required by the team

· Supports project and internal service development, including proactively supporting introduction of new systems or processes for contracts

· Identifies service improvement opportunities and shares ideas with managers

· Uses internal and external data relating to system compliance and administration, and shares learning within team to inform internal and external service development and practice

Financial & Resource Management

· Understands and manages resources for specific tasks and activities

· Responsible for budgets for identified elements of employment & enterprise compliance and administration services

· Looks for cost savings and internal service improvement opportunities and shares ideas with managers and team

People Management & Development

· Line management of volunteers or trainees

· Shares specialist skills and knowledge with others

· Embeds culture and values through own behaviours and providing supportive challenge to others

To apply for this role, please download the documents from our website and return to gmrecruitment@groundwork.org.uk