Trustee: Treasurer

We are a new charity and are looking for someone to help us with our financial arrangements and requirements to help us fulfil our ambitions to operate a Pantry store that will be an invaluable asset to the local community . This is an opportunity to make a difference to families in financial hardship who struggle to access affordable food by joining our volunteer Board of Trustees as Treasurer for our Pantry Store. Smallshaw Hurst Community Action Group is a registered charity 1193189 and have in place 3 energetic and ambitious trustees and we are looking for further trustees to support our organisation. We have wonderful support from our partner organisations and already have in place a manager for the Pantry and a great set of volunteers to support him.
Duration: Ongoing
When can volunteers volunteer? Weekly, Fortnightly, Monthly
Availability:

This grid shows when you can volunteer for this organisation. E.G Monday morning.

Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Morning
Afternoon
Evening
Tasks the volunteer will be required to do:

What will you do as Treasurer?
Overall
• Oversee the financial affairs of the Pantry and ensure they are legal, and consistent with our constitution
• Ensure proper records are kept and that effective financial procedures are in place.
• Monitor and report on the financial health of the organisation.
• Oversee the production of necessary financial reports/returns, accounts and audits.

General Responsibilities
• Liaise with relevant staff, committee members and/or volunteers to ensure the financial viability of the organisation.
• Make the trustees aware of their financial obligations and take a lead in interpreting financial data to them.
• Regularly report the financial position at committee meetings (balance sheet, cash flow, fundraising performance etc).
• Oversee the production of an annual budget and propose its adoption at the last meeting of the previous financial year.
• Ensure proper records are kept and that effective financial procedures and controls are in place, ie:
o Cheque signatories
o Purchasing limits
o Purchasing process
o Petty cash/ float
o Others as appropriate
• Appraising the financial viability of plans & proposals.
• Lead on appointing and liaising with auditors/an independent examiner.

Additional Responsibilities
• Undertake bookkeeping duties ensuring posting and bookkeeping is kept up-to-date.
• Maintain the petty cash system and regularly process petty cash claims.
• Regularly carry out reconciliations
• Arrange payments to creditors as appropriate and arrange appropriate signatures on payments.
• Make the necessary arrangements to collect payments from debtors and bank payments promptly.

Requirements: Relevant qualification or training
Skill and Qualifications Required:

Qualities
• Commitment to the organisation
• Willingness to devote the necessary time and effort
• Ability to work effectively as a member of a team
• Knowledge and experience of current and fundraising finance practice relevant to voluntary and community organisations.
• Knowledge of bookkeeping and financial management (as necessary).
• Desirable to have experience of using the accountancy software package QuickBooks but this is not essential
• Good financial analysis skills.
• Ability to communicate clearly

Areas of Interest: Civil rights, Community, Families, Finance, Foodbanks, Health and wellbeing, Hunger, Older people, Social Welfare
Opportunity suitable for: From your office, Home, Indoor, Long term commitment, Older people, Online, People seeking work, People with a visual impairment, People with restricted mobility
What activities will the volunteer do? Administration, Financial control, Food banks, Legal work, Trusteeship
Skills gained in this role: Governance, Negotiating, Organising, Talking to others, Teamwork
Home based opportunity? No
DBS Check Required: Yes
Opportunity Accessibility: Clearly marked accessible parking spaces, Accessible toilets

About the host organisation

Hosted by: Smallshaw Hurst Community Action Group
Organisation Profile: The Smallshaw Hurst Community Action Group was formed last year as a partnership between the Smallshaw-Hurst Children’s Community, Ashton United in the Community, St John the Evangelist Church and the Broadoak & Smallshaw Community Association to help support the residents of Hurst, Hurst Cross and Smallshaw cope with the impact of the coronavirus crisis. We have been very successful in providing children’s activity packs, running holiday hunger events during the school holidays and running a pop-up pantry at Ashton United FC. We now want to take this to the next level and have set ourselves up as a charitable group in our own name and will be responsible for running the Pantry store when it opens in Cedar Park, Hurst in the next few months. A Pantry store is a relatively new concept and operates as a type of food club. Families register to join and then pay a small fee to use the Pantry and in return can buy food products to a value of around £15. The food is supplied by Fareshare and supplemented by food from local suppliers. The Pantry is designed to be self-sufficient in funding in that the membership fees cover the cost of buying the food and the running costs of the project